Last updated: 28 October 2025
These Terms and Conditions (“Terms”) govern your use of the Armaris software and related services (“the Service”) provided by Armaris Technology Ltd, a company registered in England and Wales (Company No. 15725705), with its registered office at 38 Freemans Way, Harrogate, HG3 1DH (“Armaris”, “we”, “us”, or “our”).
By creating an account, accessing, or using the Service, you (“the Client”, “you”, or “your”) agree to be bound by these Terms. If you do not agree to these Terms, you must not use the Service.
Armaris provides an online software platform designed to support safer recruitment practices, including the secure storage, management, and handling of onboarding documentation and staff information.
Armaris does not conduct background checks or act as a registered Disclosure and Barring Service (DBS) intermediary. Our software facilitates safer recruitment processes but does not make recruitment decisions or verify applicant data on behalf of clients.
To use the Service, you must:
You are responsible for all activity conducted under your account. Armaris will not be liable for any loss or damage resulting from your failure to maintain the confidentiality of your account information.
New Clients are entitled to a three-month free trial commencing on the date of account activation.
When registering for the Service, you will select your required subscription package based on the number of users. Your three-month free trial will then begin immediately.
At the end of the free trial period, billing will automatically commence using the payment and billing details you provided when selecting your subscription package. You will be charged the applicable monthly subscription fee unless you cancel your account before the trial period ends.
Armaris reserves the right to withdraw, amend, or restrict the free trial offer at any time.
Armaris operates on a subscription basis, with pricing determined by the number of user licences within your organisation. Subscription tiers are available for 10, 25, 50, 100, 250, and unlimited users.
Subscription fees are payable monthly in advance.
All prices are quoted exclusive of VAT unless otherwise stated.
Payments are processed securely via a third-party payment provider.
Armaris may adjust pricing with at least 30 days’ written notice. Continued use of the Service after such notice constitutes acceptance of the revised fees.
Failure to pay subscription fees when due may result in suspension or termination of access to the Service.
You agree to use the Service only for lawful purposes directly related to safer recruitment, onboarding, and employment record management. You must not:
Armaris reserves the right to suspend or terminate your account if these Terms are breached.
Armaris acts as a data processor for personal data uploaded or managed through the Service, processing such data on behalf of the Client (the data controller) in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
A separate Data Processing Agreement (DPA) forms part of these Terms and governs the processing of personal data by Armaris on your behalf.
Armaris will:
All intellectual property rights in the Service, including software, platform design, user interface, and documentation, are owned by Armaris Technology Ltd or its development partner Audacia.
You are granted a non-exclusive, non-transferable, revocable licence to use the Service in accordance with these Terms for the duration of your subscription.
Nothing in these Terms transfers ownership of any intellectual property rights to you or any third party.
Armaris aims to provide reliable, continuous access to the Service. However, occasional downtime may occur due to maintenance, updates, or factors beyond our control.
Support: Technical support is available directly from Armaris via .
We will use reasonable efforts to respond to support requests promptly during normal UK business hours (Monday to Friday, excluding public holidays).
To the fullest extent permitted by law:
Nothing in these Terms limits or excludes liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded by law.
Either party may terminate the subscription by giving 30 days’ written notice.
Armaris may suspend or terminate access immediately if you:
Upon termination, access to your account will cease. Data will be retained for up to 90 days to allow for export or transfer, after which it will be permanently deleted unless retention is required by law.
Armaris may update or modify these Terms or the Service from time to time. Where material changes are made, you will be notified in advance. Continued use of the Service after such notice constitutes acceptance of the revised Terms.
These Terms are governed by and construed in accordance with the laws of England and Wales.
The parties agree that the courts of England and Wales shall have exclusive jurisdiction over any dispute arising out of or in connection with these Terms.
For any questions regarding these Terms, please contact:
Armaris Technology Ltd
38 Freemans Way
Harrogate
HG3 1DH
Company No. 15725705
Email: